And if youre interested, at the bottom of the page you can also dig into the details of why.QBB files are by far the most common type of file we work with (as opposed to.QBW or.QBA files).The instructions below only apply to desktop versions of QuickBooks.If a new window appears called Backup Options, click Browse, and choose a location to save your backup file to that youll remember.
Our next-best alternative is to receive documents using our encrypted file-sharing service, ShareFile. View Quickbooks File Without Quickbooks How To Use ShareFileIf you need help figuring out how to use ShareFile, we have a page to provide help here. Note that we will also need the administrator password for the.QBB file to restore it on our end. View Quickbooks File Without Quickbooks Mac Versus WindowsThis is true both for versions of QuickBooks from different years and versions of QuickBooks designed for Mac versus Windows. A more detailed explanation of this reasoning follows below. View Quickbooks File Without Quickbooks Free After YouveThese are the updates that are free after youve purchased the product. You download them from within the QuickBooks program, and they are often called things like R2 or R17. ![]() The only negative result of not buying a new product every year tends to be the annoyance of trying to get your file to work for your accountant at tax time, since Intuit hasnt made sure that QuickBooks files from different versions of the program are compatible with each other. Pay special attention to the differences between the file extensions for different types of files. ![]() When you open QuickBooks and record your day-to-day transactions, youre making changes to this type of QuickBooks file. It has the extension.QBW, meaning that if your business is called ABC Company, your QuickBooks company file might be called something like ABCCompany.qbw. If you have the latest version of QuickBooks (QuickBooks 2019 as of this writing) and you are a Windows user, sending us the.QBW file is an OK way to send us your data (though if you are in this situation, sending us an Accountants Copy is a bit better, see below). It has one of two extensions, either.QBX or.QBA. If you have the latest version of QuickBooks (again, QuickBooks 2019 as of this writing) or a year older and you are a Windows user, sending us this type of file is a good way to send us your data. And second, QuickBooks has some features specific to this type of file that help facilitate any changes your accountant might need to make to your data, including a dividing date feature that helps ensure you and your accountant dont make conflicting changes to your QuickBooks data while your accountant is working with the file. This is why we dont often use.QBA files, even though their intended purpose is specifically for clients to share their data with us; its just not very common for a clients version of QuickBooks to be compatible with our own. What we mean by this is that if you the client create a backup file using your version of QuickBooks (maybe its QuickBooks 2017), we can restore that backup file using the version of QuickBooks we have on our system (as of this writing we use QuickBooks 2019). Note that if you use QuickBooks for Mac, then this is the only way you can provide us with a copy of your QuickBooks file, because our office uses Windows.
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